Robert S. Swanson Library and Learning Center
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The University Library Space Reservation Policy is created to ensure library users have safe and welcoming spaces for research, collaboration, learning, and creative endeavors. The University Library welcomes events sponsored by a University of Wisconsin – Stout department, class, or student organization. The library is committed to presenting diverse points of view and to the principles of academic freedom as outlined through the Library Bill of Rights and Freedom to Read Statement.
Holding an event or activity in the library generally requires the reservation of a library space. Only current students, faculty, and staff may reserve spaces in the library. Community members are encouraged to contact the Memorial Student Center if looking to reserve space on campus. Please note, this policy does not include reserving individual study rooms, which current students, faculty, and staff can do here. However, this policy does cover the following reservation requests:
If you would like to host an activity or group meeting in the library, spaces must be reserved at least one week in advance with this form found in this section. You must receive email permission from library staff before holding your event.
Events must occur while the University Library is open. The event will be finished, cleaned up, and organizers will exit the building before closing time. You can find library hours here. Approval is at the discretion of the library administration. Events scheduling will be limited during finals week or the week before finals week, to limit distractions for students.
Groups reserving space are responsible for:
It is recommended to view the space in advance to see what additional requirements may be needed when requesting a room. Please note that the library does not provide storage for equipment, furniture, etc, nor do we provide consumable supplies for activities. The library is not responsible for lost or stolen items. Also, we unfortunately do not have spaces to accommodate painting or the usage of glitter.
The person filling out the form will need to answer the following statement to complete the reservation: "Will persons under the age of eighteen (18) who are not enrolled at a UW System institution be attending this event? If you answer yes, someone will reach out to you to ensure we are compliant with UW System Administrative Policy 625.”
Wondering what spaces you could reserve in the library? Here are some popular choices:
This policy is in alignment with, and does not supersede UW-Stout Policy No. 76-3: Facility Use Policy. University Library reserves the right to decline or cancel any event at any time. Use of the room indicates acceptance of this policy. All library staff are authorized to enforce this policy, with the assistance of University of Wisconsin-Stout Police if necessary. Questions regarding the Library Space Use Policy should be referred to University Library Assistant Director Susan Lindahl via email at lindahls@uwstout.edu.
