Chicago Citation for Archival Collections
Citing Grey Literature with Chicago Style
Chicago style is split into two different systems: Notes and Bibliography and Author-Date. Refer to The Chicago Manual of Style Quick Guide for more information on the two systems. Below are examples and descriptions of Notes and Bibliography format in The Chicago Style for archival materials and other grey literature.
We are here to help! If you have any questions about specific collections or need help with the Author-Date format, please reach out to archives@uwstout.edu.
Notes Basic Format
1. Title or description of item, date (day, month, year), Collection number or identifier, box number, folder number, Collection Name, Name of Repository, Location of Repository. URL if applicable.
Shortened Notes Basic Format
If a collection or document is cited multiple times within footnotes, the first use of the citation must use the format above. Subsequent citations may be shortened. The shortened form is added in brackets at the end of the first citation.
Bibliography Basic Format
Last Name, First Name of author. Name of Collection. Name of Repository, Location of Repository.
Example #1
Commencement Programs
This is an example of citing a digitized print record in an online, open access repository. The commencement program is a physical document in the archives. There is a different citation for the physical commencement program. This example is specifically for citing the digitized, openly accessible version of the commencement program.
Notes
1. Commencement Stout State University, 4 June 1966, Commencement Program, UW-Stout Archives, Menomonie, WI. https://uwstout.access.preservica.com/uncategorized/IO_5135d849-9ed7-41ce-89b7-63db565ed7f6/
Bibliography
Stout State University. Commencement Programs. UW-Stout Archives, Menomonie, WI.
Example #2
Stoutonia Article
This is an example of citing newspapers and publications in Stout Digital Collections. For this type of record, the newspaper Chicago style citation format is recommended.
Notes Basic Format
1. First Name Last Name, "Title of Article," Title of Newspaper (City of publication if not mentioned in title), Day Month Year. URL.
Bibliography Basic Format
Last Name, First Name. "Title of Article." Title of Newspaper (City of publication if not mentioned in title). Day Month Year. URL.
Notes
1. Jason Manke, "Blue Devils struggle against Eagles." Stoutonia (Menomonie), 20 October 1994. https://archive.org/details/StoutoniaVolume85/page/n99/mode/2up
Bibliography Basic Format
Manke, Jason. "Blue Devils struggle against Eagles." Stoutonia (Menomonie), 20 October 1994. https://archive.org/details/StoutoniaVolume85/page/n99/mode/2up
Example #3
Image
Below is a citation for an image from Stout Digital Collections. Some images will have titles. If there is not a title, you will need to create a description for the image yourself representing what you see in the image.
Notes
1. Welding, 1936, y-63, History of the University of Wisconsin-Stout Collection, UW-Stout Archives, Menomonie, WI. https://search.library.wisc.edu/digital/ACQKJELLQQG7IU9C
Bibliography
History of the University of Wisconsin-Stout Collection. UW-Stout Archives, Menomonie, WI.
Example #4
Physical Records from the Archives
Below is a citation for the following physical record located within Stout Series 293, Dwight Agnew Personal Papers. It is a brochure and is currently only located in the Archives, not in an online repository. For information on this collection and this record, a guide to the collection is located online: https://minds.wisconsin.edu/handle/1793/82194
Notes
1. Mabel Tainter Memorial Brochure, undated, Stout Series 293, Box 2, Folder 4, Dwight Agnew Personal Papers, UW-Stout Archives, Menomonie, WI.
Bibliography
The Menomonie Woman's Club. Dwight Agnew Personal Papers. UW-Stout Archives, Menomonie, WI.
